The Business School wants to ensure that all examinations conducted on its premises are managed in an effective and efficient manner. It is important that all stakeholders including students adhere to the policies and procedures relating to examinations conducted at TBS
All examinations are the responsibility of the examination officer. The Quality Committee is responsible for any review of examination policies and the Board of Governors is responsible for the approval of any change or new policy.
The examination officer duties include:
- Conduct examinations and ensure their integrity
- Ensure that the procedures for internal examinations are carried out accurately and timely
- Ensure that exam fees are collected and remitted to local and international examination bodies in a timely and accurate manner
- Liaise with local and international bodies on issues pertaining to registration and exam offered by these bodies
- Ensure the accuracy of examination lists of candidates
- Organize the exam room in accordance with regulations
- Brief candidates on exam regulations
- Analyze exam results and prepare reports
- Ensure that tests/assessments are kept on time
- Ensure that lecturers comply with deadlines and return students’ grades in a timely manner
- Ensure that examination scripts are prepared and fully secured until examination dates
- Ensure that regulation for the custody and security of foreign examination papers/scripts are complied with
- Ensure that proctors are identified and that examinations are held in accordance with the regulations, both for local and international examinations
Notice of Examination
Examination dates for various programmes differ and students must check their course outline for those details. Dates for re-sits are posted to the notice board and are communicated to students by lecturers and by e-mail from the administrative office. All changes to examination dates are communicated to students 2 weeks in advance.
Students must be in good academic standing and must have all their tuition fees, examination fees and other obligations to the college fully paid before they are allowed to write final exams.
Term and Final Examinations
Before students can sit term and final examinations, they must ensure from their examination officer and quality coordinator that they are in good academic standing and have their fees paid in full. They will be issued an examination slip from the examination officer. Examination slips will have the student’s name, registration number, examination venue, date, time and duration.
On the day of the exam, the student will present his/her exam slip to the head invigilator who will correspond this information with the duplicate slips provided to him/her by the examination officer.
For AMA and AAPM courses, students are entitled to re-sits if they fail to achieve the minimum pass grade. However, students are not entitled to more than 2 re-sit. If a student fails to achieve the minimum pass grade after 2 re-sits, they would have to repeat the course/programme.
Students can request a review of their examination results. Such requests shall be made in writing to the quality manager/director not later than two weeks after the final examination.
Absences from end of term and final exam
If you are unable to attend end of term or final examinations, you are required to inform the college administration as soon as possible, i.e. within a forty eight hours window.
Persons must have a legitimate reason(s) for absenting themselves from end of term or final examinations. Death in a family or sickness is valid reasons. However, you must produce a medical certificate if the reason for your absence is sickness.
Persons with legitimate reasons of being absent at end of term and final examinations will be allowed to write a make-up examination within a short period. This will not affect your receipt of certification/graduation. However, if you cannot write the make-up examination within two weeks, the processing of your certificate/diploma will be delayed. (See re-sit policy for information on examination re-sits.)
Procedure for Examination
Before the examination day
- It is the candidate’s responsibility to ensure they know the correct date and time of all their examinations. Examination fees are not refundable.
- Please check your timetable carefully, and notify the programme coordinator immediately of any error or omission.
Before the start of the examination
- Please arrive at the examination venue 30 minutes before the examination start time.
- Candidates are permitted to bring pens, pencils, erasers, rulers, geometry equipment and a calculator (not a mobile phone with calculator function) to their desks for the use in the examination.
- Calculators must not be programmable, and should be noiseless, cordless, and suitable for the use on the desk.
- Food or drink is permitted.
- Candidates are not permitted to bring any other materials (books, notes, dictionaries etc.) to the examination desk, even if they are not related to the examination subject.
- Failure to comply with this rule will be deemed malpractice and will result in disqualification.
- All personal possessions must be left away from the examination desks at a location indicated by the invigilator. This includes bags, coats, mobile phones, and mp3 players. Electronic equipment must be switched off. Small valuables e.g. wallet or purse may be placed on the desk, in the view of the invigilator. Please only bring the minimum amount of belongings into the examination room.
- Examination conditions apply as soon as candidates enter the examination venue. Refusal to follow instructions from the invigilator will be deemed malpractice and may lead to disqualification.
- It is the candidate’s responsibility to ensure they have been given the correct question paper. Please raise your hand to inform the invigilator immediately if you believe you have been given a question paper for a different subject.
During the examination
- Do not open the question paper and begin the examination until instructed by the invigilator.
- Write all your answers with a blue or black pen. Pencil should only be used for producing graphs and diagrams.
- Do not remove any pages from the answer booklet. Additional paper will be provided by the invigilator if you have used all pages of the answer booklet.
- If you wish to speak to the invigilator, raise your hand and wait for them to come to your desk. Do not call out or leave your desk.
- You must not ask for, and will not be given, any explanation of the questions.
- Candidates must NOT communicate with the any other person during the examination, except the invigilator. Do not disturb other candidates, or attempt to borrow any items from them.
- Any attempt to communicate or collude with, copy from, or disrupt in any other way another candidate, will be deemed malpractice and will result in disqualification.
- If you wish to use the toilet, raise your hand to attract the attention of the invigilator. An invigilator will escort you to the toilet. No extra time is allowed for the toilet visits.
- Candidates who have finished writing and wish to leave the examination room may do so once the examination has been in progress for one hour, and with the permission of the invigilator. Please hand your answer booklet and question paper to the invigilator, and do not disturb other candidates whilst leaving the room. You will not be permitted to re-enter the room.
- Any candidate who leaves the examination room without supervision will not be allowed to return to the room.
- Candidates must stop writing when instructed to do so by the invigilator.
- In the event of a fire alarm or other emergency requiring evacuation, the invigilator will instruct candidates to leave all materials on the desk, leave the room in an orderly fashion, and assemble at the designated point outside.